ARTICLE I – NAME
The name of this Association shall be the Oahu United Honpa Hongwanji Buddhist Women’s Association (OUHHBWA).
ARTICLE II – HEADQUARTERS
The headquarters of this Association shall be located at the Mission where the president of the Association is affiliated.
ARTICLE III – PURPOSE
The purpose of this Association shall be to foster fellowship among all Buddhist Women’s Association (BWA) members through activities that promote Jodo Shinshu religious practices and education, and to promote the general welfare of the community.
ARTICLE IV – MEMBERSHIP
The membership of this Association shall consist of women who are part of the Oahu District Hongwanji Sangha, and reported to the OUHHBWA by April 30 of each year as active or associate members.
Section 1. Classification
- Active members
1. Shall pay annual dues.
2. Shall be active members of the HFHHBWAB.
1. Shall not pay annual dues except for $1.00 donation to Ministerial Training fund
2. Shall not be eligible to serve as officers or directors of this organization.
3. Shall not be counted in determining representation to OUHHBWA and HFHHBWA.
Section 2. Dues
- Annual dues to OUHHBWA and HFHHBWA shall be determined by the OUHHBWA Board of Directors by the 4th quarterly meeting, payable by the 1st quarterly meeting of the following year.
- Dues must be received by April 30 for the calendar year, or active member will be dropped from the roster of members.
- The fiscal year of this Association shall be the calendar year.
ARTICLE V – Board of Directors
The officers and directors of this Association shall serve as the Board of Directors. The Board of Directors shall direct the affairs of the OUHHBWA.
Section 1. The Officers of this Association shall be as follows:
- Immediate Past President –one (1)
President — one (1)
Vice-President — one (1)
Recording Secretary — one (1)
Corresponding Secretary — one (1)
Treasurer — one (1)
Assistant Treasurer — one (1)
Auditors — two (2)
Section 2. Two active members of each BWA unit shall serve as directors.
Section 3. The Minister Advisor shall be designated by the Oahu District Ministers’ Association and serve as an ex-officio member of the board without vote.
Section 4. The officers of this Association shall serve as the Executive Board.
Section 5. Nominations and Elections. A nomination committee of one member from each unit with active members shall prepare a slate of officers prior to the annual meeting. The officers of this Association shall be elected at the annual convention of the Association.
Section 6. The officers of this Association shall be active members and hold office for a term of one year commencing on January 1 following their election.
Section 7. Except for the president, the Board of Directors shall fill any vacancy in the Executive Board. The term of office shall be the unexpired term of the former officer.
ARTICLE VI – DUTIES OF OFFICERS AND DIRECTORS
The duties of the officers and directors shall be as follows:
- The Immediate Past President shall serve in an advisory capacity.
The President shall preside at all meetings and direct the affairs of the Association.
The Vice-President shall perform the duties of the President in her absence or disability.
The Recording Secretary shall keep the minutes of the Association.
The Corresponding Secretary shall be responsible for the correspondence of the Association and shall maintain the official amendments to the by-laws and rules and regulations of this association and shall make them available upon reasonable request by members.
The Treasurer shall be responsible for monetary affairs of the Association. She shall submit to the Auditors a written annual report within 30 days of the close of the fiscal year.
The Assistant Treasurer shall assist the treasurer in monetary matters.
The Auditors shall examine the accounts of the Treasurer, and shall attest to the accuracy and correctness of the annual financial report by appending their signatures to the report by the end of February.
Directors shall assist the officers and serve as liaison officers between the Oahu United Honpa Hongwanji Buddhist Women’s Association and the respective BWA Units.
The Minister Advisor shall serve in an advisory capacity.
ARTICLE VII – MEETINGS
This Association shall have an annual membership meeting, board of directors’ meetings, special meetings, and executive board meetings as described below.
Section 1. The annual membership meeting shall be held at the convention in the last quarter of the year to elect officers and such other business required.
Section 2. The Board of Directors shall meet quarterly. The time and place shall be set by standing rules.
Section 3. Special meetings may be called by the President or at the request of four members of the board from at least two different units, provided that the purpose is included in the call of the meeting at least three (3) days before the date of the meeting.
Section 4. The President may call meetings of the Executive Board as needed, but this board may not rescind or reconsider any action of the Board of the Directors.
Section 5. Quorum
- Annual meeting. Quorum shall be active members present. Each active member may attend as a delegate to the convention.
- Board of Directors Meeting. Quorum shall be the attendance of the majority of the Board of Directors, provided that officers and directors present come from at least two different units.
- Executive Board Meeting. Quorum shall be the majority of the members of the Executive Board
Section 6. Electronic Meetings. Any properly called meeting of this Association may be conducted as an electronic meeting provided that this option is included in the call. These meetings, including but not limited to the annual membership meeting, the Board of Directors, the Executive Board, all standing and special committees and any special meetings of these assemblies, may be conducted by means of teleconference, videoconference, or any means of a communication technology by which all persons participating in the meeting can speak to and hear each other at the same time. Participation by such means shall constitute attendance at the meeting as long as such simultaneous communication is active and enabled.
ARTICLE XI – FINANCES
Section 1. All expenditures must be authorized by the board of directors, or the executive board .
Section 2. A budget shall be prepared by the first quarterly meeting.
ARTICLE XII – PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws or any special rules of order the Association may adopt.
ARTICLE XIII – AMENDMENTS
These bylaws may be amended at the annual membership meeting, provided the amendment is submitted in writing to all members at least one month prior to the scheduled meeting. Two-thirds of the members present and voting shall be required to approve the amendment.
OUHHBWA BYLAWS Revised on December 12, 2020. Addition of Article 6 of Section VII was effective immediately upon adoption.